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BY-LAWS
Revised September
2008
ARTICLE I
NAME
The name of this organization
shall be: PARKER COUNTY REPUBLICAN WOMEN.
The address of Parker County
Republican Women shall be that of the incumbent president.
ARTICLE II
OBJECTIVES
The objectives of this
organization shall be:
1. To be an official auxiliary to the
duly constituted Republican Organization in the State of Texas, and to support
the objectives and policies of the Republican National, State, and County
Executive Committees and to work for the election of the Republican Party’s
Nominees.
2. To promote an informed public
through political education and activity.
3. To increase the effectiveness of
women in the cause of good government through active participation.
4. To foster and encourage loyalty to
the Republican Party and its candidates and to promote its ideals.
5. To facilitate cooperation among
Republican Women’s clubs.
ARTICLE III
POLICY
1. This organization and its President
and Campaign Activities Chairman shall not endorse any candidate for office in
contested Primaries.
2. Individual members of this
organization, with the exception of the President and Campaign Activities
Chairman, can work for any candidate of their choice in contested Primaries but
may not in the name of this club.
3. This article pertains only to
contests between Republican candidates for public office. Officers of this
organization, who are candidates, or whose husbands, or a member of her family
are candidates, shall be exempt from this rule.
4.
This organization and its officers shall not issue statements or pass
resolutions on issues in the name of the club.
5.
Lobbying: There shall be no lobbying with Legislators, using the name of
the Texas Federation of Republican Women by any federated local club or any
individual member without the express permission of the Board of Directors of
the Texas Federation of Republican Women.
ARTICLE IV
MEMBERSHIP
1. Eligibility: Any woman who is a
registered voter and believes in the ideals of the Republican Party and in the
objectives of this organization shall be eligible for membership.
2. Full membership and special
categories:
(a)Active:
any woman who believes in the philosophy of the Republican Party and the
objectives of the club and who pays the required annual dues is classified as an
active member. She shall be a registered voter.
(b)Inactive/Supporting:
any woman who believes in the philosophy of the Republican Party and the
objectives of the club and who pays the required annual dues, but who is unable
to participate fully as does an active member, is classified as an
inactive/supporting member. She shall be a registered voter and shall enjoy all
the rights and privileges of an active member.
3. Voting: A full member
must be in good standing to vote. Only full members whose dues are paid and
whose membership is in good standing for (60) sixty days shall be entitled to
vote.
4. Associate Membership: A Republican
Woman who is a regular member of another federated club and who wishes to
support Parker County Republican Women may be eligible for Associate membership
upon payment of required dues to Parker County Republican Women. She may attend
meetings but cannot make motions, have a voice vote, be on a committee, hold
office, or be counted for the purpose of determining the number of delegates to
National or State Federation Meetings or Conventions. As an associate member
she does not become a member of the State or National Federation.
5. Republican Men may be eligible for
Associated Membership in this club upon payment of the required annual dues.
Such members may attend meetings, but cannot make motions, have voice or vote,
be on a committee, hold office or be counted for the purpose of determining the
number of delegates to Regional, State, or National meetings or conventions.
6. Honorary Members: Honorary members
shall be recommended by the Executive Board and elected by club members, and
shall have all privileges of membership except when an active member of another
Republican Women’s Club. In which case, she will be designated an Honorary
Associate Member and have Associate Membership status. Honorary members shall
pay no dues, and the organization shall pay their per capita dues to TFRW and
NFRW except in the case of Honorary Associate Members.
7. This organization and its members
shall be members of the Texas Federation of Republican Women and the National
Federation of Republican Women and shall support their objectives and policies.
This organization shall also pay the annual charges to Texas Federation of
Republican Women and National Federation of Republican Women.
8. Causes for Removal: No local club
shall publicly endorse or work for a known candidate of another party in a
partisan or nonpartisan race where a Republican is in the race. When more than
one Republican is in a non-partisan or partisan race, no local club, local club
President or Campaign Activities Chairman shall publicly endorse or work for any
candidate in said race. If a local club violates this policy, it shall be the
responsibility of the TFRW Executive Committee to remove the local club from the
Federation.
ARTICLE V
DUES
1. Membership dues shall
include State and National Federation Per Capita dues,
plus monies for Parker County Republican Women operation as determined by
the membership, payable on or before January 1st, each year.
2. Membership dues for associate
members shall be equal to the portion retained by this organization from dues
paid by a regular member.
3. The Fiscal year shall begin January
1, and run through December 31.
ARTICLE VI
OFFICERS
1. The officers of this organization shall be:
President, First Vice
President: Programs; Second Vice President: Membership; Third Vice President:
Public Relations and Campaign Activities; Fourth Vice President: Finance; Fifth
Vice President: By-Laws and Legislation; Sixth Vice President: Hospitality;
Recording Secretary and Treasurer, all of whom shall be elected annually at the
October meeting.
A.
Qualifications:
(1) Any officer or appointee to an
office or committee assignment shall be a paid member in good standing.
(2) No officer elected or appointed shall
be retained in office who publicly advocates a split ticket or who has publicly
supported an opposition candidate in the last General Election.
(3) All officers or committee
chairpersons shall be registered voters.
B.
Duties of Officers:
PRESIDENT:
(1) To preside at all meetings of the
club.
(2) To appoint all committee chairmen,
except the nominating committee and those standing committees of which the Vice
Presidents are chairmen.
(3) To be Ex-Officio member of all committees except nominating committee.
(4) To prepare program of action after
consultation which chairmen of Standing Committees.
(5) To appoint parliamentarian.
(6) To sign checks in emergency or by
vote of Executive Board in the inability of the Treasurer to do so.
(7) To represent the organization at all
times. In the event she or the 1st Vice President is unable to do so,
the President shall appoint an appropriate representative.
(8) A newly elected president shall
appoint a financial review committee consisting of no less than 3 (three)
members to complete a financial review of the records of the treasurer.
2. The
Vice Presidents in their order shall perform the duties of the President in
Absence or
inability to serve.
FIRST VICE PRESIDENT:
Programs:
(1) To perform duties of President
whenever the President is absent or otherwise unable to serve. In the event of
permanent disability or resignation of the President, she shall succeed to that
office for the unexpired portion of the term.
(2) Shall serve as Program Chairman and
perform such other duties as the president may designate.
SECOND VICE PRESIDENT:
Membership :
(1) Shall serve as Membership Chairman and
shall perform such other duties as the President may designate.
(2) Shall maintain contact with members
and keep accurate records of names, addresses, telephone numbers, interests and
abilities of members.
THIRD VICE PRESIDENT:
Public Relations and Campaign Activities
FOURTH VICE PRESIDENT:
Finance; Co-ordinate Fund Raising
FIFTH VICE PRESIDENT:
Revision of By-Laws and Legislation; Keep members informed of current or pending
legislation
SIXTH VICE PRESIDENT:
Hospitality
RECORDING SECRETARY:
(1)
Shall keep and read the minutes of all meetings
(2)
Shall be custodian of all records and papers.
TREASURER:
(1) Shall be named PAC Treasurer and
registered with the Texas Ethics Commission as custodian of all funds of the
organization.
(2) Shall
prepare annual budget to be presented to the Executive Board at its January
meeting.
(3) Shall disburse funds as budgeted or
authorized by the President.
(4) The Treasurer as Chairman and
Treasurer of the PAC shall distribute funds to candidates for the General
Election (see standing rules).
(5) Copies of all checks and
vouchers/invoices supporting expenditures and income of PCRW shall be maintained
by the treasurer and reports filed to the Texas Ethics Commission in accordance
with the Texas Election Code and all deadlines.
(6) A financial review of the records
shall be done with each change of President.
3. Term of Office: The term of
office for officers and chairman shall be one year, beginning January 1,
following election, and no officer or chairman except Treasurer may succeed
herself more than once.
4. All officers and all
committee chairmen and vice chairmen shall deliver all records, files, and
properties of PCRW to her successor within one month after retiring from office
unless otherwise directed by the President or the Executive Committee.
ARTICLE VII
EXECTIVE BOARD
1. The executive board shall consist
of, the elected officers of the club, the chairman of standing committees and
the immediate past president.
(a) The executive board shall have
authority to transact the business of this club;
(b) To fill vacancies that occur in
elective offices between elections by a 2/3 vote of members present, except for
the office of President, which would be filled by the First Vice President in
the event the President resigns or is otherwise unable to serve.
(c) To approve the program of action as
presented by the President;
(d) To select the time and place of the
meetings;
(e) To approve the annual budget and
direct the disbursement of funds;
(f) To approve the bank where funds are
to be deposited.
(g) Standing committees shall include,
but not be limited to:
(1) Telephone
(2) Newsletter
(3) Awards
(4) Community Outreach and Education
(5) PAC – The Treasurer shall serve as
PCRW PAC Chairman. She shall ensure adequate records are available as required
by the Texas Ethics Commission and Texas Election laws, and shall file all
reports required by the same in a timely manner.
2. Special Committee Chairmen shall
act in advisory capacity only. These Special Committees are: Financial Review;
Finance; and Nominations.
3. The Executive Board shall meet a
minimum of 8 (eight) times a year at such time and place as shall be determined
by the President.
4. A quorum of the Executive Board
shall be a majority of the voting members of the Executive Board.
ARTICLE VIII
NOMINATION AND ELECTIONS
1. A nominating committee of not less
than five members shall be elected by the membership at the September meeting.
The nominating committee shall elect its chairman from one of its own members.
This committee shall report one nominee for each office at the annual meeting in
which they are to be elected. Prior consent of said nominee must be obtained.
2. Nominees shall be members in good
standing of this club and shall be in accord with the objectives, by-laws and
policies of this organization and those of the Texas Federation of Republican
Women.
3. Nominations for office may be made
from the floor. Prior consent of said nominee must be obtained.
4. Elections shall be by ballot when
there is more than one nominee for an office. When there is only one nominee,
election shall be by voice vote.
5. Members of the nominating committee
shall not succeed themselves.
6. Officers shall be elected at the
October meeting, installed at the November meeting and take office at the
January meeting.
ARTICLE IX
MEETINGS
1. The Parker County Republican Women
must meet once each month for no less than 9 (nine) months on the second
Thursday or as designated by the Executive Board or 2/3 majority vote of present
members.
2. A quorum for a meeting of this
organization shall be 20 percent of the voting membership.
3. Executive meetings shall be called
by the President or Vice President in order prior to the general meeting as
needed to transact business. A quorum shall be a majority of the executive
board.
ARTICLE X
DELEGATES
1. This organization shall be eligible
for representation at the Biennial State Convention of the Texas Federation of
Republican Women in the fall of odd numbered years by one delegate and one
alternate for each ten members of major fraction thereof. Delegates and
alternates of the State Convention shall be elected at the nearest meeting of
the organization, but not less than 30 days prior to the convention. Delegates
and alternates of the State Convention must be members in good standing.
2. This organization shall be eligible
for representation at the Biennial National Convention by one delegate and one
alternate. They shall be elected at the nearest meeting; but not less than 45
days prior to the convention of the organization.
ARTICLE XI
PARLIAMENTARY AUTHORITY
Roberts Rules of Order Newly
Revised shall govern this organization in all proceedings except where
inconsistent with the provisions of the by-laws of this organization and those
of the State and National Federation of Republican Women.
ARTICLE XII
AMENDMENTS
These by-laws may be amended
by 2/3 vote of the active members present and voting at any regular or special
meeting of this organization or adjourned session thereof, provided notice of
the proposed amendment has been given to all members at least 30 days prior to
the meeting.
ARTICLE XIII
DISSOLUTION
This club may be dissolved by a two-thirds vote at any
meeting of the club, provided that notice of the dissolution has been submitted
in writing at the previous meeting and has been sent by mail to all members of
the local club. Upon dissolution of the club, the name and the assets shall be
assigned to the TFRW, your superior body. None of the assets shall be
distributed to any member or officer of the organization.
STANDING RULES
1. Membership dues shall consist of
the annual PCRW fee plus dues required by TFRW and NFRW annually.
2. The PCRW PAC Committee consists of
the Treasurer, President, Third Vice President and 2 (two) members at large to
be elected at the May meeting. The PCRW PAC Committee recommends the following
point system for disbursing funds to Republican Candidates, who are members in
good standing with PCRW prior to the primary election and have voted in the past
2 (two) Republican primary elections.
4 points - - - - County-wide election
2 points - - - - County Commissioners
2 points - - - - -Justice of the Peace
2 points - - - - -Constable
0 point - - - - - Unopposed Candidates
By-Laws revised August 2008 by changing the description “unit” to “club”
throughout the bylaws to conform with TFRW and NFRW bylaws and incorporating new
language on voting into Article IV, as #3. Added Article XIII as required by
TFRW bylaws. |
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